This short article will expand on two keys to moving to an automated spreadsheet in your company reasons. There are more than two reasons, of course, but it will be extended at a later date. The two main reasons discussed here are the efficiency of free printable timesheets and automation worksheet.
Timing Schedule Efficiency is the concept of a single exercise data entry made accurately and quickly. Spreadsheet Automation is the simple concept of time sheet information management electronically instead of on paper. When taken individually these two concepts make a compelling case for moving to electronic time sheets, taken together you must ask yourself why you are not starting the discussion process today.
When I started my consulting career we had paper sheets. These were (supposedly) to be filled daily, submitted weekly, and data from them entered into the monthly accounting system. However, people were people, the accountant, checked only once a month, generally only submitted once a month and therefore only replenished once a month when the project managers requested. This resulted in inaccurate and final spreadsheet information.
Easy-to-use work computer system sheets mean that more employees are successfully filling the timesheet as they work instead of writing the time in a journal or schedule and then transferring the information to the end of the week (Or month). It is well proven that debtors are easier to manage, and projects are easier to control the information closer to the free printable timesheets is processed and billed while the work is done. It is much simpler to collect all your billable hours (more time charged) if employees record their work as they do.
Of course, data entry is just one side of things. Information processing is equally important. The company’s discipline and internal policies must be established to ensure that all information is collected at the time of having decided on the term. If on Friday at 5:00 pm or Monday at 9:00 am, deadlines must be followed and applied. Software spreadsheets with integrated workgroup functions such as messages, timesheet approval, live monitoring, etc., can greatly increase this process.
It does not make sense to pretend that information and collection are glamorous timesheets. It is not. It must be just part of the normal mundane fabric of the business. It must be routine and annoying. But the most important thing is that it should be quick, easy and not discourage. Good computer systems should offer all of this.
The most basic benefit that a computerized time sheet system offers is one of the automation; timesheet information is inserted into a computer rather than on paper. This eliminated the need for people to transcribe their schedule information from a newspaper into a paper form and then to management personnel to re-enter this information into a labor cost system. Computerization allows you to completely remove intermediate steps. Staff inserts information directly into the labor cost system.
Other benefits may include automatic work synchronization, pop-up information showing project-specific information that helps spreadsheet accuracy, daily schedules, reminders that tell people to fill their schedules, messaging, email, and web integration.
By itself, each of these points is a good argument for passing a computerized spreadsheet. Taken together they are really attractive. Higher accuracy and lower billing cycle mean that a computerized system can usually measure its returns in a few months. For any company that makes their turn, it should not be an option; it’s a simple step down. Interested in finding some cheap alternatives? Why not take a look at Timesheets Lite or MTS Timesheets. These systems are an ideal low cost for small businesses.